Privacy Policy
Last updated: July 13, 2026
This Privacy Policy explains how ART QUOTIENT DOO BEOGRAD, hereinafter referred to as “we”, “us”, or “our”, collects, uses, and protects the personal data of individuals who interact with our website. We are committed to protecting your privacy and processing your personal data in accordance with the Law on Personal Data Protection (“Official Gazette of the Republic of Serbia”, No. 87/2018).
This policy applies to:
- Job Applicants: Individuals who apply for a position or express an interest in working with us.
- Website Visitors & Contacts: Individuals who contact us through our website, via email, or by other means to ask a question or make an inquiry.
For the purposes of this Policy, ART QUOTIENT DOO BEOGRAD is the Data Controller for your personal data. This means we determine the purposes and means of processing your personal data.
This Privacy Policy applies only to the services currently available on the Art Quotient website.
1. Data Controller and Contact Information
If you have any questions about this Privacy Policy or your rights, please contact us at:
- Company Name: ART QUOTIENT DOO BEOGRAD
- Address: 11103, Beograd, Stari Grad, Makedonska 21
- Email: info@artquotientstudio.com
We currently do not have a designated Data Protection Officer (DPO). Privacy-related requests can be sent directly to the above email address.
2. What Personal Data We Collect and Why
We collect different types of personal data depending on how you interact with us. We only collect data that is adequate, relevant, and limited to what is necessary for the specific purpose, in accordance with the data minimization principle.
A. For Job Applicants
If you are a candidate for a position, we may process the following data:
- Full name
- Email address
- Portfolio URL
- ArtStation URL, if provided
- Country / Location
- Artistic discipline
- Message
Sensitive Data: We generally do not collect sensitive data. The processing of special categories of personal data, such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health data, or data concerning sexual life, is prohibited unless an explicit exception applies. Please do not submit sensitive personal data through our application form unless specifically requested.
Purposes and Legal Bases for Processing:
| Purpose | Legal Basis |
|---|---|
| To conduct the recruitment process, such as organizing interviews or testing. | Our legitimate interest to find the best candidate for our team. |
| To retain your data for future job opportunities, if you have given us permission. | Your consent, which you can withdraw at any time. |
B. For Website Visitors & Contacts
If you visit our website or contact us, for example via our contact form or email, we may process the following data:
- Contact Data: Your full name, email address, and the content of your message.
- We currently do not use analytics cookies or marketing cookies.
Purposes and Legal Bases for Processing:
| Purpose | Legal Basis |
|---|---|
| To respond to your inquiries or requests for information. | Our legitimate interest to communicate with you. |
3. Who Has Access to Your Personal Data
We treat your personal data as confidential. We do not sell or rent your data. It may be shared only with the following third parties:
- Service Providers: Currently our service providers include Supabase for database infrastructure and a website hosting provider after production deployment.
- Authorized Authorities: We may disclose your data to competent authorities, such as the Commissioner for Information of Public Importance and Personal Data Protection, if required by law.
- Personal data may be processed using cloud infrastructure operated by trusted service providers. Where required, appropriate contractual safeguards are applied.
4. Data Retention Periods
We do not keep your data for longer than necessary for the purpose for which it was collected, in compliance with the storage limitation principle.
- Job Applicants: Data is retained for the duration of the selection process. If you consent, we may retain your data for future opportunities, typically up to 1 year from the date you applied.
- Website Contacts & Visitors: Data is retained for as long as necessary to fulfill the purpose, such as responding to a query, or until you withdraw consent.
5. Your Rights as a Data Subject
Under the applicable law, you have specific rights regarding your data:
- Right of Access: You have the right to request a copy of your personal data that we hold and confirmation of its processing.
- Right to Rectification: You have the right to ask us to correct inaccurate or incomplete data.
- Right to Erasure (Right to be Forgotten): You have the right to request that we delete your personal data when it is no longer necessary or if you withdraw consent.
- Right to Restriction: You have the right to request that we restrict the processing of your data in certain circumstances, for example if you contest its accuracy.
- Right to Object: You have the right to object to our processing of your data, especially if it is for direct marketing purposes.
- Right to Data Portability: You have the right to receive your data in a commonly used format and have it transferred to another controller.
- Right to Withdraw Consent: Where processing is based on your consent, you have the right to withdraw that consent at any time.
- After exercising your rights we may request reasonable proof of identity before fulfilling your request.
- You also have the right to withdraw consent without affecting processing already performed.
To exercise any of these rights, please contact us using the details provided in Section 1. We will respond to your request within a reasonable timeframe.
If you believe your rights have been violated, you have the right to file a complaint with the supervisory authority.
6. Automated Decision Making
We do not use automated decision-making or profiling in relation to applications or contact requests.
7. Security
We implement reasonable technical and organisational measures to protect personal data.
Access is limited to authorised personnel only.
Although we strive to protect personal data, no Internet transmission can be guaranteed to be completely secure.
8. Mandatory Information
Some information requested through our forms is mandatory.
Without required information we may be unable to process your application or respond to your enquiry.
9. Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated version on our website with a new “Last Updated” date.
If significant changes are made, we may notify users through our website.
This Privacy Policy is prepared in accordance with the Serbian Law on Personal Data Protection (Official Gazette No. 87/2018).